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How to Use Webmail in cPanel

Webmail is the free system that most people can use to access their email from cPanel. It comes with a couple of basic editor systems which allow you to read and send messages. Although these tools aren’t as elaborate as say, Outlook, it’s a quick alternative that gives you a web-based method to operate email.

Today, I’m going to show you how to use Webmail from cPanel. There are a couple of different methods, and I’ll go over each one briefly. Along with accessing your webmail through cPanel, I am also going to touch on how to access webmail through your address bar, as well as how to access it through port addressing.   For the most part, it’s all self-explanatory.

Let’s go ahead and dig in and see how far we can get together.

What is Webmail?

Simply put, webmail is web-based email accounts. More often than not, they are free email accounts that are accessed and operated from a website. A solid example of this is Gmail and Yahoo Mail.

However, you can also have webmail within your cPanel inside your web host account. This particular webmail is attached to the domain name you are running, making your email more professional looking when needed.

Basically, webmail allows a user to access all of their emails as long as they have access to an Internet connection and a web browser. Webmail also means that a user is unable to read emails or draft new messages offline. The user has to be inside the webmail portal to gain access to all functionality.

Within cPanel areas, webmail is usually made possible by webmail software like RoundCube, SquirrelMail, or Horde, that is installed and running on the server.

As mentioned above, you can’t read or draft new messages without an Internet connection. However, this is also the main advantage of webmail over a desktop email client. You can send and receive emails anywhere there is a connection. So it works as a catch 22.

What is a cPanel?

cPanel is actually an online Linux-based graphical user interface (GUI). It is basically used as an interface to control and simplify all aspects of website and server management.

cPanel allows you to do all sorts of things and provides you with a ton of functionality. Some of the main features include:

  • Publish Websites
  • Manage Domains
  • Organize Web Files
  • Create Email Accounts
  • Add Sub Domains and Add-on Domains
  • Provides You With Softaculous

It basically gives you all the tools you need to fully manage websites and everything attached to them. At this point, cPanel is one of the most popular control panels in the United States. Many web hosting companies, including GreenGeeks, provide their customers with a cPanel as part of the hosting package they choose.

cPanel basically has two interfaces.

  1. A user interface called cPanel.
  2. A server management interface called Web Host Manager (WHM)

The above combination allows for both users to easily manage their websites, while allowing hosting providers the tools to manage the server.

A lot of people think that cPanel is free. It is in fact not free, but since most hosting providers include it, it makes it seem that way. In case you are wondering about privacy, cPanel is indeed private. Just keep your username and password safe and secure.

Today we are going to look at how you can use webmail in cPanel. However, before I show you that, let’s look at how to log in to your cPanel first.

How to Login to cPanel

There are actually a couple of different ways you can log in to cPanel. You can use the address bar in whatever browser you are using and type in your website address name followed by a colon and 2083. So it would look like this:

https://nameofyoursite.com:2083

Or, if you are a GreenGeeks customer you can access your cPanel by logging into your GreenGeeks Account Manager.

Either way, this gets you to the access point you need to be in to go ahead and start using webmail from cPanel. Let’s take a look at how to do that now.

Using Webmail from cPanel

From the cPanel dashboard, scroll down and click the “Email Accounts” tool. You probably accessed this before when creating a new email account.

Email Accounts Tool

Find the email account you wish to open. Click the “More” button on the right and select, “Access Webmail.”

Access Webmail

A new tab will open where you can select Horde, Roundcube or Squirrelmail. Each of these are basic brands of email readers. Choose which one you want and log into the email account.

Default Mail App

Access Webmail from the Address Bar

Another method to access Webmail is by using the address bar of your browser. By default, cPanel will assign Webmail to operate as an extension of your domain.

Enter this into your address bar to open the system (replace “ggexample.com” with your domain):

http://webmail.ggexample.com/

If you use an SSL certificate attached to your website, you’ll want to use this instead:

https://webmail.ggexample.com/

This will open the login screen of Webmail. Enter the address and password of the account you want to access and choose a default mail app if you haven’t already.

Open Webmail

Using Port Addressing

You can also access Webmail by inserting the port number of your site. Here are the defaults for both SSL protected sites and regular domains:

SSL – https://ggexample.com:2096
Non SSL – http://ggexample.com:2095

In reality, it may be easier to access your Webmail using the address I showed earlier as opposed to ports. Sometimes ISPs will block access to these to combat spamming.

Multiple Ways to Access

There are plenty of ways you can access email from your website. Whether you’re going directly to Webmail or using applications like Outlook or Thunderbird, you’re always able to send and receive messages.

Using this web-based app merely gives you the ability to stay connected to your messages no matter where you are as long as you have access to the Internet.

Webmail vs Email Clients?

Again, there is really no wrong answer here. Both webmail and email clients have pros and cons. See, the main problems with webmail include things like security, adverts, and more limited storage space.

Whereas the main problems with an email client include things like system updates, accessing email on multiple computers, and the ability to backup.

Either way you go, you will have to deal with issues, but both are also very good and acceptable ways to handle email.

Final Thoughts

Webmail has been around for some time, and there are a lot of people that use it. Accessing your webmail from cPanel is not difficult, you just have to know where to login and where to start.

You should have a much better understanding of what webmail is now, as well as what cPanel is, and how they work together. With this information and using the steps above, it should not be difficult for you at all to access and use your webmail through cPanel.

I hope the above tutorial gave you a simple rundown of how you can easily use webmail in cPanel when needed. Enjoy your webmail experience and be sure to contact us here at GreenGeeks if you run into any issues inside your account.

Author: Kaumil Patel

Kaumil Patel is the Chief Operating Officer of GreenGeeks and has over 13 years of experience in the web hosting industry working for and owning web hosting companies. Kaumil’s expertise is in marketing, business development, operations, acquisitions and mergers.

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